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Information Services has published additional information regarding this hosting and streaming media service. To share or use Zoom recordings within UR Courses, it is recommened to upload your media to My Media and either share with the Course Media Gallery , or embed elsewhere within the course.

Further information about uploading media within UR Courses can be found on the Kaltura page of these guides. You can upload video to online services such as Youtube or Vimeo.

You can also link to videos directly from outside UR Courses. Do note that there are extra privacy concerns when using a service such as Youtube or Vimeo. A non-recurring meeting ID will expire 30 days after the meeting is scheduled for. If you restart the same meeting ID within those 30 days, it will remain valid for another 30 days. You can restart the same meeting ID as many times as you would like before it expires. A recurring meeting ID will expire days after the meeting is started on the last occurrence.

You can re-use the meeting ID for future occurrences. Scheduled meetings can be started at any time before the scheduled time. The links will not expire or become invalid unless it is past the day period for a non-recurring meeting, has not been used for over days for a recurring meeting, or has been deleted from your Zoom account. An instant meeting link will expire as soon as the meeting is over. Note: We recommend to recreate zoom meeting link if you are planning to use it again or delete it if you are not planning to use it again.

It is possible to leave your Zoom room accessible to students at all times for them to use as a meeting or gathering space. If you have enabled “join before host,” students can log into your room at any time, whether or not you are there. You can choose to make them aware of this fact if you wish and encourage them to use the room, or even provide a schedule for students to “book” time. Note that without a pro account, any group of more than 2 people will have their meeting end after 45 minutes.

If you plan to use your Zoom account for more than one course or for other meetings, it is best to either have students schedule time or to create specific meetings which would have a different meeting ID to avoid a student accidentally joining a meeting in progress.

Alternately, students can sign up for their own free accounts and host meetings themselves. At least one student in a group will need to have signed up for an account to be able to create their own Zoom room which they can then share. Note: At this time, only instructors and staff can request a pro Zoom account. If you have questions, comments, or suggestions for these guides, please contact Flexible.

These pages are maintained by Flexible Learning at the University of Regina. Instructor Instructor. Home Instructor Zoom. Using Zoom Zoom makes it possible to add web conference meetings to your course using software supported by Information Services at the University of Regina.

Need help with your account? Students that need to meet longer than 40 minutes, they can fill out the UA system account request form. Students requesting a licensed pro account will be required to provide contact information for their supervisor so that their reason can be confirmed.

If approved, the provisioned pro account will be returned to back to basic at the end of that academic year July 31st. Instructors can access Zoom within their Canvas courses by clicking the Zoom tab in the course navigation. Meetings should only be scheduled here if the desired attendees are the students of that course.

See Zoom for Teachers Guide for more information. Users can access and sign into their UAB Zoom account at uab. See Using the Zoom App Guide for more information. How do I get an account? Please note this type of account cannot record or be used in Canvas. How do I know what type of account I have? Users either have a Basic or licensed account. Log in to Zoom in a web browser and click Profile at the top left, then look under License Type.

Refer the information at the top of this page to see the differences in basic and licensed accounts. Users can log into their Zoom account in a web browser and click Account Profile at the far left, then look and see the type and name of the account they are under.

Students do not need to create a Zoom account in order to attend your meetings that you schedule and host. Students only need to create an account if they want to schedule and host their own meetings ex.

There are multiple roles available for a meeting: host, co-host, alternative hosts, and participants. The role that you have in a meeting is designated by the host. See more details on what each role can do. More information on pricing and ordering can be found on the UA system website. Users interested in renting a webinar license for a specific event can contact UAB eLearning for up to attendees or University Relations for up to 5, attendees. Students are given a basic account that is limited to 40 minute meetings.

They can schedule as many back to back meetings as desired. If students still need to meet longer than 40 minutes, they can fill out the UA system account request form. If approved, students accounts will be returned to back to basic accounts after the end of that academic year July 31st.

Alternatively, students can use an alternative technology such as Microsoft Teams Meetings. There are official free apps available for iOS and Android. Zoom also includes built-in support for calling in to a meeting over telephone. Instructions are provided below based on the error code received.

If you need additional assistance accessing Zoom inside Canvas, fill out the eLearning Academic Technology Support form. This code appears because you either have a free basic zoom account or a UA systems account and must transfer your account to UAB eLearning in order to access Zoom in Canvas.

This error appears because you do not have a Zoom account or because you do not have your uab. If the email listed in the error message is your uab. By default, Zoom will notify you if someone has clicked the link to join your meeting before you have started it. This can be useful, if you have forgotten you had a scheduled meeting or you are using Zoom for office hours. It is possible that the user clicked on the link early by accident.

If you do not know the user, it is possible that they typed in your meeting ID by mistake trying to get into another meeting. How do I schedule a meeting? You can schedule a Zoom meeting through various methods:.

Visit this Zoom Guide for more information on reoccurring meetings. This will make it so that each course sees the meeting in their Canvas shell through the Zoom tab and there are two separate scheduled meetings, but in the backend they tie to the same meeting so all will be able to join at the same time. Please Note: This option is not available if you choose to make the meeting reoccurring, so you will need to schedule each desired meeting individually.

You can schedule one meeting outside of Canvas at uab. You can schedule the Zoom meeting in one of your Canvas courses and then grab the join link or full invitation from that meeting and place that information in the other Canvas courses on a page, syllabus, announcement, etc. If you have several Canvas course shells for a course that meets at the same time, one option is to consider cross-listing your Canvas course shells into 1 course shell, especially if each group of students complete the same work but just have different due dates.

This brings all the students into one course shell, where you can schedule just one Zoom meeting for all students as well as provide content, assignments, etc. Request your courses be cross-listed on the eLearning Canvas Request webpage. Please Note: Crosslistings should be done before the semester begins and cannot be done after students have made submissions in any of the course shells.

Registration can be used to make a public facing meeting more secure. You can set registration to manual or automatic approval. You can also use registration to collect information before a meeting begins and be able to send event reminders and follow up emails. Visit this Zoom Guide for more information on registration. Join before host allows attendees to join the meeting before the host joins or when the host cannot attend the meeting.

If you select join before host , then the participants can join the meeting before the host joins or without the host. If you do not select join before host, the participants will see a pop up dialog that says “The meeting is waiting for the host to join. To allow join before host, click this option when scheduling a meeting or edit an already scheduled meeting and select this option. By default a meeting cannot begin until the host starts the meeting. Adding someone as an alternative host allows this person to start the meeting in the absence of the original host.

Many users confuse co-host and alternative host. The main use of an alternate host is so that they can start the meeting in the absence of the main host. The main use of co-host is so that someone else can manage participants, etc. Anyone can be a co-host once in the meeting regardless of their account type. Learn more about selecting someone as a co-host. Students are given a basic account that is limited to 40 minute meetings by default.

If students still need a pro account because they are a TA, they can fill out the UA system account request form. Students requesting a licensed pro account will be required to provide contact information for their supervisor instructor so that their reason can be confirmed.

There are times when an administrative assistant may need to schedule meetings for another person. There are three options for how to do this, shown below. Users can give other individuals permissions to schedule meetings for them. This allows a user to schedule a meeting and choose who this meeting is being scheduling for Me or other user.

If you choose to schedule a meeting for another user, it will actually schedule the meeting in their account. This means that person can start the meeting without you being present and any recordings will be in their account, not yours.

If you choose to join the meeting you scheduled for another user, you will automatically be a co-host who can help manage participants. See below for how to assign scheduling privileges. The user that wants to give the permission for someone to schedule for them should follow these instructions:. If the user was assigned successfully, they will appear under Assign Scheduling Privilege to.

However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there.

If scheduling privilege cannot be assigned because the user is not on your account or is not a Pro user, you will receive an error message. Once completed, see these instructions for how to schedule meetings for other people. You can also put someone as alternative host for your meeting. This allows them to start the meeting on your behalf, but the meeting is still in your account.

This allows the recordings of meetings to remain in your account; however, you are unable to have a separate meeting while these meetings are going on. See the FAQ question “What is an alternative host and why will it not let me add someone? This allows anyone who has the join link to start the meeting. There are definite limitations on this when using Waiting Room or wanting the meeting to be recorded, but is a quick fix if the meeting is about to happen and you cannot join.

Meetings scheduled outside of Canvas can be imported into a Canvas course. Follow the directions below. This allows this meeting to be used repeatedly at any time with the join link and other settings staying the same. Zoom provides nonprofits more reliable video and phone quality, even when participants span borders. It is famous for its ease of use, which has allowed organizations to begin using it quickly and saves IT time in the process.

To obtain the best deal and plan, fill out the form below to speak your dedicated Zoom rep. They can help advise as can we and provide an unadvertised discount. If you would like our help deciding if Zoom or another option is best for you, send us a message or use the form for fastest service. Ease of Use for Users at All Levels. Participants can launch Zoom easily and intuitively regardless of their type of computer or mobile device.

The service does not require meeting participants to join or open an account creating a better user experience. Then, click on the “Sound” button at the bottom left corner to select the suitable audio source. The two buttons on the “Select recording sound” window are available to decide if you want to capture system sound, microphone audio, or both of them. Optional To capture the webcam along with the meeting screen, the “Webcam” icon beside the “Sound” button can help activate a built-in camera or an external camera.

During the recording, there will be a floating toolbar that enables you to pause or stop the recording, as well as take screenshots. When you want to save the video you captured, click “Stop” on this toolbar. Step 4. When the recording stops, a built-in player will pop up, and you can view the recorded video directly. How to Record Desktop Audio Only. To record the sound from the Zoom app only, you need to find a recorder that allows capturing the internal or app sound.

Zoom is a web-based video conferencing software with a local desktop client and a mobile app that allows users to meet online, with or without video. You can easily record a Zoom meeting if your account has permission. Local recording is available to free and paid subscribers, while cloud recording is automatically enabled for all paid subscribers. Now comes to the point.

As long as you’re a host or the host has granted you permission to record the ongoing meeting, there is a “Record” button at the bottom of the screen. Join a meeting call. At the bottom-right of the screen, click the Record button. Continue selecting to record on this computer or capture to the cloud.

Choose Record on this computer. The recording process will begin with a small Recording… label in the upper-left corner. Record the meeting as long as you need it.

Or, you can use the pause and stop buttons that appeared while recording. If you choose Pause , the present recording will be tagged as Recording Paused, and you can resume it at any time. When selecting Stop , the mission will immediately stop, and a pop-up window will tell you that “the recording file will be converted to mp4 when the meeting ends”. By default, all recordings will be placed in a Zoom folder found in the following file path on these devices:.

Besides the default location, you can also find the recorded videos by navigating to the Meetings section of the app and then the Recorded tab. Or click the gear icon on the home screen to open Settings, and the Recording tab is on the left panel, where you can find the Zoom recording videos location. You can also change the default location to anywhere you like in the very place. Step 5. If you are a paid user, you can record a Zoom meeting on iPhone or Android devices with ease.

And those recordings will be automatically saved in the cloud instead of a local folder. To use the cloud recording, ensure you’re a licensed user or the host or co-host permission for the Zoom meeting.

Now let’s take a look at recording Zoom meetings on iPhone or Android.

 
 

 

– Zoom Security Features: Reduce the Odds of Zoombombing | [email protected]

 

Step 3. Once done, the recording will be saved and you can edit it with a built-in trimming tool. To record a Zoom meeting, there are usually two possible solutions. The built-in and third-party recorder. As a complementary solution, EaseUS RecExperts provides every Zoom user, both free or paid, host or none host, the recording of a Zoom meeting with a few clicks. This screen recording program can capture screen, audio, and record webcam , even if you are not having permission.

This software can record almost all online conferences, including Zoom meetings, record Teams meeting , Webex meetings, etc. It provides many benefits for online meeting recording, like choosing the selected area to record. Also, it has the schedule recording feature to allow you to record automatically at a time period. This meeting recorder is exactly what you need. Moreover, you can customize the hotkeys. Try this Zoom recorder for free!

Open the recording software and then host or join a meeting in Zoom app. Select the recording area in “Full Screen” or “Region” from the Zoom recorder.

To capture the whole screen for the video meeting, you need to choose “Full Screen”. For recording a selected area, click “Region”.

Here, you can choose the output format, quality, frame rate, and other options to record Zoom meeting. From the main interface of this recorder, click “Settings” to apply options. You can record audio from Zoom app by enabling the “System sound” option. Find and click the sound icon in the lower left corner. Here you can set the audio resource and adjust the volume.

If you want to record microphone sound for Zoom meeting, enable the “Microphone” option, which captures audio from your microphone. Before stopping, you have options to take a screenshot. To end the recording, you can hit the red square icon. After that, a new window with the recorded video will pop up. Click on the Add an activity or resource button within the section where you’d like to provide a link to a Zoom meeting. This link can always be moved, just like any other resource or activity on the main course page.

Select Zoom meeting from the menu and click Add. As a shortcut, you can also just double click on Zoom meeting.

On the configuration screen, you must provide a topic for the meeting. Adding a brief description will help students know what to expect for this meeting.

Enter a start date and time for the meeting and a duration. If the meeting room is to be ongoing with no end date, select the Recurring option. You can specify a password if you would like to further restrict access to the meeting. Typically only users with the link will be able to join. Under the Video section, it is recommended to keep the host video on. If you intend for all participants to share their video, turn participants video on as well.

In some cases, however, you may want to allow participants to decide on their own if they wish share their video, rather than starting it automatically, so you would leave the participants option turned off. Within the Audio options, it is generally recommended to use only the VOIP only option so that students do not incur any additional or unexpected phone charges.

If you are going to use the Zoom meeting for a graded activity, you can enable grading by selecting a Grade Type from within the Grade section. Clicking Save and display will show an overview of the meeting activity, which is what students will see when clicking the link from the main course page.

After saving the Zoom meeting activity, a calendar entry will be appear within the course calendar. Once the meeting is about to begin, a Start Meeting button will appear on the activity page for both instructors and students. Clicking this button will open your Zoom client and prompt you to join the meeting. Back to top. You can add links to Zoom meetings within your course by creating a meeting within the Zoom client or website.

You can then copy and paste the meeting link into your course. For specific meeting dates, consider adding calendar entries to your course, or use the Zoom plugin to create your meetings, as the plugin will do this automatically. Zoom Downloads. Download Zoom. Search Zoom Knowledgebase. Zoom FAQ. Host: The user that scheduled the meeting. They have full permissions to manage the meeting.

There can only be one host of a meeting. Co-hosts: Shares most of the controls that hosts have, allowing the co-host to manage the administrative side of the meeting, such as managing attendees. The host must assign a co-host during the meeting.

Co-hosts cannot start a meeting. If a host needs someone else to start the meeting, they can assign an alternative host. Alternative hosts: Shares the same controls as co-hosts, but can also start the meeting. Hosts can assign alternative hosts when they schedule a meeting. Think of webinars like a virtual lecture hall or auditorium. Webinars are ideal for large audiences or events that are open to the public. Typically, webinar attendees do not interact with one another.

Though Zoom provides options for you to get more social with your attendees, your average webinar has one or a few people speaking to an audience.

UAB eLearning offers various levels of support that range from simply providing you the webinar license for you to use to hosting your event virtually and providing training, technical support, and instructional design services. Fill out our Virtual Event Support form and one of our team members will reach out to discuss all of our service options. Go to uab. Type in your BlazerID and Password if prompted.

If asked, click “Switch to the New Account” option. Click the “Confirm your email address” button when prompted. An email will be sent to your UAB email address from no-reply zoom. It may take a few minutes. Click the “Switch to the new account button” found in the email. Click the “I Acknowledge and Switch” button, when prompted.

Reattempt to access the Zoom tab in Canvas. Type in BlazerID and Password if prompted. Once that process is complete, attempt to access Zoom inside Canvas again. If you would like to turn off this automatic email notification, follow these directions. Log in to uab. Click Settings , then click Email Notification.

You can schedule a Zoom meeting through various methods: Zoom tab in Canvas: If you are scheduling a meeting for your students to attend. The best method is to schedule the meeting within Canvas using the Zoom tab in your course. The meeting will be available to your students automatically and does not require you to send any invitations out. Use our Instructor Guide to Canvas to learn more.

Zoom website uab. When your meeting is saved, you will be presented several methods of inviting users to that meeting including calendar invitations, a join link, or a full invitation. Zoom App: Meetings can be scheduled in the Zoom application on your computer or mobile phone.

Use our Zoom app guide to learn more. Extensions: Meetings can be scheduled using one of the various extensions available for Outlook, Chrome, or FireFox.

Download extensions. Access one of the above methods and click Schedule a Meeting. Check Recurring Meeting. Edit the recurrence. This includes the number of times the meeting occurs and how often it occurs. Note: Recurring meetings can have a maximum of 50 occurrences. If you need more than 50 occurrences, you can use the No Fixed Time option. If registration is required and the meeting is recurring, specify one of the following options: Attendees register once and can attend any of the occurrences: Registrants can attend all of the occurrences.

All dates and times of the meeting will be listed and the registrant will be registered for all occurrences. Attendees need to register for each occurrence to attend: Registrants need to register separately for each occurrence to attend. They can only choose one date and time on the registrant page. Attendees register once and can choose one or more occurrences to attend: Registrants register once and can choose one or more occurrences to attend.

They will need to select which dates and times they would like to attend and they will only be registered for those occurrences. They can choose multiple options. Click Save. Finish selecting the meeting options and click Schedule.

Option 2 – Schedule outside of Canvas and paste the Join information in the Canvas course You can schedule one meeting outside of Canvas at uab.

Option 3 – Schedule one of the meetings in one of the Canvas Shells and provide other courses join information You can schedule the Zoom meeting in one of your Canvas courses and then grab the join link or full invitation from that meeting and place that information in the other Canvas courses on a page, syllabus, announcement, etc. Option 4 — Consider Cross-listing Courses If you have several Canvas course shells for a course that meets at the same time, one option is to consider cross-listing your Canvas course shells into 1 course shell, especially if each group of students complete the same work but just have different due dates.

You can also use registration to collect information before a meeting begins and be able to send event reminders and follow up emails To require registration: Choose a method to access Zoom and Click Schedule a Meeting. Click the box beside Registration. If you are in Canvas, you will need to save the meeting and login to uab. If you are already in uab. When Join Before Host is on, the host can join the meeting without being logged in.

If you are the host, but do not have host controls such as recording, leave the meeting and login in the Zoom application. Start the meeting again from your Meetings list. If one meeting is running and someone tries to start a second meeting with join before host on scheduled by the same host: If started by a Zoom Room, the second meeting will start and close the first meeting without warning.

If started by the host, they will have the option to close the first meeting and start the second. If started by a participant, they will receive a message that the host has another meeting in progress. If Waiting Room is turned on in your meeting settings, Join Before Host will not work for your meetings. We see many nonprofits that have paid plans for staff that need to host video calls frequently and have all others on the free tier.

This enables everyone in the org to utilize chat, which is similar to Slack and quite a popular feature. What is Zoom United? Zoom United is a new unified product from Zoom that bundles Zoom video meetings, Zoom Phone and Zoom Chat all in one interface for one price. Zoom United is popular with nonprofits for this simplicity and allows organizations to save by consolidating services on one platform.

See the form below to have your Zoom rep contact you and provide a quote. You can change details under the ” Profile ” tab such as your name, picture, default meeting ID, password and time zone. Next, head to ” Settings. Also: The modern workplace: Will remote tech workers tolerate being monitored? In the interests of security and to prevent scammers from hijacking a meeting , you should make sure you use strong passwords.

Passwords were not always enabled by default, but after Zoom apologized for “falling short of the community’s — and our own — privacy and security expectations,” a rush of security changes were made, including the enabling, by default, of passcodes for scheduled, instant, and personal meetings. The security tab is now extensive and includes options to allow or restrict public and private chats when you host a meeting; you can give permission for files to be transferred, select who can screen share, enable end-to-end encryption but you will need to verify your phone number first to select this option , and you can even impose blocks on users coming from specific countries or regions.

The Zoom desktop app has a similar layout, with “preferences” accessible from the top-right corner. The options you can access here are related to your PC, such as whether or not you want to use dual monitors or automatically enter a full-screen mode when a meeting starts. You can also test your microphone and speaker setup, choose a color theme, select a default location for recordings, and tweak accessibility controls, among other functions.

With your basic preferences in place, let’s go to the ” Meetings ” tab in your profile. The first screen you will see reveals any scheduled meetings in your diary. Click “schedule a new meeting” and a new screen will appear, in which you can name your meeting, add a description if you want, and choose the date and timezone. If this is to be a continual meet up with colleagues, there is a handy ” recurring meeting ” checkbox under the timezone tab. If you select it, you can then choose how often the meeting needs to be repeated — whether daily, weekly, or monthly, and how many times during a day you want the meeting to repeat.

The short answer is: you must do so manually. There are two ways to do this: through calendar invites, or via your own email account. If you wish to invite others through a calendar, links to Google Calendar, Outlook Calendar, and Yahoo Calendar are displayed once your meeting has been saved.

Alternatively, next to the “join URL” link on this screen, there is an option to “copy this invitation. See: Want to be a developer? These are the coding skills that can get you hired. Clicking on this page element brings up a screen with all of the important information required for the meeting, including the URL, of which the meeting ID is already embedded. Copy this to your clipboard, open your email client, paste the details into a new message, and invite away.