How to Schedule a Zoom Meeting and Set It up in Advance.

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Zoom guide for beginners

 
Your scheduled meetings will appear on the right side of the Home tab. Marissa Perino is a former editorial intern covering executive lifestyle. Slow down! This will have a very similar effect since you will be breathing out for longer than you are breathing in. Click the blue Save button when you’re done. Here they are… 1. In many ways, I could have made this my number 1 tip, because it is such a powerful aid in all meetings but especially on Zoom.

 

How to make a zoom meeting uk.How to set up a Zoom meeting – top tips for a seamless virtual meeting

 

An example of giving yourself this reassurance might go something like saying this to yourself in your head:. There are 2 good places to look when you are in a Zoom meeting , they are a directly into the camera, and b at the eyes of the people on the screen if they have their video switched on and you can see them. There are advantages and disadvantages to both see below. If you want to know more about this download our free guide from the bottom of the website or check out this article I wrote — The Social Nervous System — Why eye contact really matters in Public Speaking.

If you are choosing to look into the camera, it can help to imagine that on the other side of the camera is a person who is really interested in what you have to say, and that you are speaking to that person. If you know the people in the meeting, you can imagine them one by one in turn listening and being interested as you speak. This will not only improve your confidence, it will make you speak in a more personal and conversational style.

In many ways, I could have made this my number 1 tip, because it is such a powerful aid in all meetings but especially on Zoom. If you can find the aspects of what you are saying that you really care about and feel emotionally connected to, and speak with that deeper meaning in mind and in your heart , that will really translate to the audience who is listening.

They will really feel it and really feel you. And, as a bonus, by concentrating on why your message matters and what you really want your audience to receive from your presentation, you will automatically feel less worried about yourself, and therefore more confident. The best way to get out of your head is by getting into a felt sense of your body.

The simplest way of doing this is to feel your bottom and thighs on the seat, your feet on the floor, your back against the back of the chair. If you can feel other sensations in your body, even better. Have a sense of really leaning back in your chair and letting your audience come to you. If you combine this with speaking from the heart tip 6 , it is particularly powerful. In addition to feeling your body on the chair, you can deliberately relax along your midline to feel more spacious and in control.

You can use it in a minute or so before you are due to speak to give you an extra boost of relaxation and confidence. A wonderful way to take the edge of your adrenaline in a Zoom meeting is to take a breath where the out-breath is at least twice as long as the in-breath. This will activate your parasympathetic nervous system, and also what Professor Stephen Porges describes as the Social Engagement System , allowing you to feel more confident and also more connected with your audience.

Simply breathe in through your nose for a count of 4 and out through your nose or mouth for a count of 8 or more. You can take anywhere between 1 and 4 of these breaths before you start your presentation. Additionally, whilst you are speaking, you can also deliberately slightly lengthen your sentences or phrases if you are wanting to calm down or feel more confident.

This will have a very similar effect since you will be breathing out for longer than you are breathing in. Most people speak too fast in Zoom meetings and it actually affects their confidence. When we speak more quickly it actually increases our level of tension and nervousness. If the reason you are speaking quickly is because you are feeling nervous, this will create a vicious circle!

The antidote is simple. See the below document for University guidance on recording meetings:. The University has contractual agreements with Zoom for secure and compliant data processing and storage. This covers live meetings and the storage of recordings and chat transcripts on their cloud platform. The recording of meetings is subject to GDPR and existing departmental policies.

Participants must be informed that they are being recorded and recordings must be managed in a manner compliant with GDPR.

For example:. It may not always be appropriate to record meetings, eg because of the sensitivity of the discussions or because individuals have objected to a recording taking place. Zoom has an optional feature called Attention Monitoring which enables meeting hosts to see when participants tab away from an active Zoom meeting i.

This feature will be disabled globally as participants are unlikely to realise that their behaviour is being monitored. If you are experiencing a fault with Zoom please submit a support ticket.

If you wish to give us general feedback on this service, please see our Feedback page for ways to get in touch. If you wish to make a complaint, please see our complaints procedure. IT Services University. Video conferencing: Zoom Zoom is a web-based video conferencing tool that allows users to meet online.

Optional features If you need to host meetings for more than participants IT Services can enable the following feature on a case by case basis: Webinars for up to , , , , or participants Meetings for up to or participants If you require these features please submit a request using this form. Select Sign in with SSO. Type in york-ac-uk as the company domain and press Continue. After a browser window has opened, sign in with your University username and password.

If prompted by your browser, select the option to Open Zoom. On the next page, you have the option to add the meeting to your Google Calendar, Outlook Calendar, or Yahoo Calendar. Or, you can copy the invitation link and share it with your guests. Open the Zoom desktop app on your computer and sign in, if you’re not already. On the Home tab , click the Schedule button. Choose your Video , Calendar , and Security settings. In the Advanced Options section, you can choose additional settings, like muting participants as soon as they enter the meeting.

Click the blue Save button when you’re done. Your scheduled meetings will appear on the right side of the Home tab. You can also view your scheduled meetings in the Meetings tab of the app.

Enter the meeting name and set the date and time. Tap Save in the top-right corner when you’re done. Zoom will automatically open an email to share your meeting invitation. Enter in the email addresses of people you want to invite, then click the up arrow to send. Another way to share the meeting invitation is to go to the Meetings tab and select the meeting you’ve just scheduled. Topic: By default, Zoom will set the topic as [Your Name]’s Zoom Meeting, but you can change it to more accurately describe what will be discussed.

Is it a catchup between friends? A weekly progress meeting with your team? Choose something descriptive so that coordinating calendar reminders will let attendees know the general subject of the meeting at a glance. Click the box next to Recurring meeting for Zoom meetings that happen at a similar time and date every week. Note that Zoom meetings are created in your time zone, and for anyone that adds the meeting to their calendar the time will automatically be adjusted to their time zone.